Any property taken through PROFESSIONAL PROPERTIES will be bound by the following TERMS & CONDITIONS:


General Data Protection Regulations (GDPR)

Professional Properties may collect some or all of the following personal data. This may vary according to your relationship with us:-

Full name, date of birth, address, e-mail addresses, telephone numbers, business name, job title, profession, employment status, bank details, national insurance number, nationality and forms of identification (passport, driver’s licence).

Under GDPR 2018, we must always have a lawful and legitimate basis for using personal data. This may be because the data is necessary for the performance of a contract with you. You have consented to the use of your personal data and because it is in legitimate business interests to use it.

Your personal data will be used for following purposes:

For Applicants (prior to the commencement of a Tenancy)

1.  Supplying you with details by email, post, telephone or text of properties that may suit your ongoing requirements.

2. Communicating with you to arrange viewings, discuss viewing feedback or to discuss a potential rental application

For Applicants/Tenants (after an Application/Tenancy has commenced)

1. Referencing you and carrying out Right to Rent checks

2. Communicating with you on matters relating to the tenancy. This may include responding to emails, letters, texts or phone calls from you.

3. Supplying you with information by email, post, telephone or text. You may unsubscribe or opt-out at any time by contacting us.

4. In line with GDPR 2018 policy and protocol, we are required to advise you that your telephone numbers will be used to communicate with you in relation to the tenancy but also to deal with maintenance and repairs.

Your telephone numbers will be passed on to maintenance contractors who will liaise with you to organise appointments and access for works that are required.

Information provided under the performance of this Agreement may be shared with the landlord and other agents, credit and referencing agencies, local authorities, utility and water companies, Police, tracing agents, our legal representatives, solicitors, mortgage lenders, maintenance contractors, utility switch companies, chartered surveyors and estate agents.

In some limited circumstances, we may be legally required to share certain personal data, for example, if we involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected.

Your attention is drawn to our Privacy Policy which can be found at  The Privacy Policy sets out what information we obtain and how we use it.

Application Fees

There are NO APPLICATION FEES payable for any property reserved on or after 16th May 2019.


All persons over the age of 18, who will be resident at the property, must be referenced. All completed application forms and supporting documentation must be supplied within 3 working days of the application fee being paid.

Sight of your last three months bank statements may be required or a bank status enquiry can be carried out at your request. In some cases, we may ask for an Accountant’s reference.

If you have rented accommodation before we will require a reference from your previous Landlord.
If you have had a mortgage, we may require sight of your latest mortgage statement.

Two original forms of ID will be required for every applicant (one must be photographic). e.g. Driving Licence, Passport, Utility Bill.

Applications generally take 48 hours to process. We will contact you once this process is complete to confirm your moving date.

Tenancy Agreement

EACH applicant AND your guarantor (if applicable) will be required to sign the Tenancy Agreement PRIOR to the tenancy commencing.

Further to satisfactory references being obtained the tenancy will proceed subject to authorisation from the property owner. At this time the full property deposit will be due. The deposit is the equivalent of exactly 5 weeks of the agreed rent.

The deposit is calculated as Monthly Rent x 12 (Months in a year) ÷ 52 (Weeks in a year) x 5 (Weeks Rent).

For example, a monthly rent of £550.00 would be 550.00 x 12 ÷ 52 x 5 = £634.61 deposit.

The first months rent must be paid by cleared funds, on or before the moving in date.

You will be asked to sign a standing order mandate to collect future months rental payments.

The rent you pay is exclusive and hence does not include gas, electricity, water rates, council tax or telephone charges unless otherwise stated. It is your responsibility to transfer the utilities.

All of our properties are available on a minimum fixed term, six-month assured shorthold tenancy only, unless otherwise stated. At the end of the fixed term, if a new tenancy agreement is completed there will be an administration charge of £84.00 (including VAT).

Accidental Damage Insurance

The tenancy will be granted upon the condition that you hold insurance that the landlord or agent considers adequate to protect your possessions and accidental damage caused by you to any/all of the furniture and fixtures and fittings at the property as detailed on the inventory. A copy of your insurance certificate must be supplied prior to moving into the property. Professional Properties are partners with Let Alliance, who will provide to you, as part of our requirements, a no obligation, tenants contents insurance quotation. Let Alliance will contact you directly.

Moving In

A Professional Properties representative will be present at the Move In to read the meters, to assist with the operation of all relevant equipment and appliances and to agree the Property Inventory.

The inventory is prepared to protect the tenant from unfair and unwarranted deductions from the deposit at the end of the tenancy.

Moving Out

Notices must be sent in writing as specified in the Tenancy Agreement.
The deposit will be refunded soon after vacation of the accommodation, providing the property is left in a clean and undamaged condition and all monies due under the terms of the tenancy have been paid in full.

Professional Properties reserve the right to re-market a property should the above requirements not be met.